This Website is made available for use that allows both Cloudstaff and its clients to ensure the management of information on a website involves several processes to ensure data integrity, security, and compliance with privacy regulations. Here are common practices for managing information collected on a website.
This website collects information for various purposes, primarily aimed at enhancing user experience, improving site functionality, and understanding user behavior.
This Website is provided to you for your use subject to these Terms that form a binding agreement between you and Cloudstaff. By accessing or using the Website you agree to accept and/or to be bound by these Terms.
By accessing or using the Cloudstaff Website, you represent that you have read and understood the Privacy Policy.
In the case of any conflict between these Terms and any contract you have with Cloudstaff, these Terms will take precedent.
We may update these Terms from time to time. The changes will apply to the use of the Website after due notice. If you do not wish to accept the new Terms you should not continue to use the Website. If you continue to use the Website after the date on which the change comes into effect, your use of the Website indicates your agreement to be bound by the new Terms.
Definitions
Access Controls meansImplement strict access controls to ensure that only authorized personnel have access to sensitive user information. Regularly review and update access permissions.
Account means the account authenticated by username and password, to access the Website.
Account Holder refers to any User who has registered for an Account on the Website or has access to the Website for the sole purpose of availing the Services.
Backup and Recovery means to Regularly backup data and implement a robust data recovery plan. This ensures that data can be restored in case of accidental loss, corruption, or cyber attacks.
Client means a person or entity that is accessing the Website and utilizing the Website for the exclusive purpose of seeking Candidates for engagement into their account or their clients.
Cloudstaff means Cloudstaff Pty Ltd or any related bodies corporate operating the Website in the country in which you live or in which Cloudstaff is headquartered.
Compliance with Regulations means to Stay informed about and comply with data protection regulations applicable to your website’s user base. This includes GDPR, CCPA, or any other regional or industry-specific regulations.
Content includes all text, graphics, design, programming, information, images, video, audio files, software and other contents used on the Website.
Database all jobs posted on the Website and/or all Candidates information registered on the Website including any Profile or resume.
Data Encryption Use secure protocols (such as HTTPS) to encrypt data transmitted between the user’s browser and the web server. This helps protect sensitive information during transit.
Data Minimization means to Collect only the necessary data required for the intended purpose. Avoid collecting excessive or irrelevant information to reduce the risk associated with data breaches.
Data Retention Policies means to Establish and adhere to data retention policies that specify how long different types of data will be retained. Delete outdated or unnecessary data to minimize the potential impact of a data breach.
Design includes the color combinations and the page layout of the Website.
Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
Employee means a person engaged or employed by Cloudstaff, which has or was given access to the Website.
Graphics includes all logos, button icons, and other graphical elements on the Website.
Privacy Policies means to Clearly communicate the website’s privacy policies to users. Describe what data is collected, how it is used, and if it is shared with third parties. Provide users with options to control their privacy settings.
Profile means the profile created by the Client and Employee that may include personal information of the Client, Employee, and Staff.
Regular Audits mean to Conduct regular audits of data storage and processing practices to identify and rectify vulnerabilities. This includes reviewing access logs, monitoring for unusual activity, and ensuring compliance with security standards.
Secure Storage Store user data in secure databases with access controls. Implement encryption for sensitive data at rest to prevent unauthorized access in case of a data breach.
Security Updates means to Regularly update and patch software, including content management systems and third-party plugins, to address security vulnerabilities and minimize the risk of unauthorized access.
Services means any services provided by Cloudstaff through the Website;
Staff means a person engaged or employed by Cloudstaff;
User refers to any individual or entity that uses any aspect of the Website and/or the Services.
User Authentication means to Implement strong user authentication mechanisms, especially for accounts holding sensitive information. This may include multi-factor authentication to add an extra layer of security.
User Consent means to Obtain clear and informed consent from users before collecting their data. Clearly explain how their data will be used and provide options for opting out or withdrawing consent.
Website means the software program provided by Cloudstaff downloaded by you on any electronic device, named CS Website.
You or your means the person who (or the entity on behalf of whom you are acting) that is agreeing to these Terms.
Registration
To register an Account on the Website you must be of legal age or above.
You must ensure that the details provided by you on your registration or at any time are correct and complete.
You must inform us immediately of any changes to the information that you provided when registering by updating your personal details in order that we can communicate with you effectively.
Password and Security
When you register to use the Website you will be asked to create a password. In order to prevent fraud, you must keep this password confidential and must not disclose it or share it with anyone. If you know or suspect that someone else knows your password you should notify us by contacting us at privacy@cloudstaff.com immediately.
If Cloudstaff has reason to believe that there is likely to be a breach of security or misuse of the Website, we may require you to change your password or we may suspend your account immediately.
You shall be strictly liable and/or responsible for all uses of your Account registrations and passwords, whether or not authorized by you.
As a result of your loss of your password or the misuse of the Website:
all losses or damages incurred thereby shall be borne by you; and
you shall fully indemnify Cloudstaff should the Website suffer any loss, damage or payment of fine from any regulatory or legal authority.
License to Use / Intellectual Property
The Website, the Content, and all right, title and interest thereto are the exclusive property of Cloudstaff and are protected by copyright, trademark, database right and other intellectual property rights.
You may retrieve and display any Content of the Website on a Website screen, store such content in electronic form on a phone storage (but not any server or other storage device connected to a network) or print one copy of such content for your own personal, non-commercial use, provided you keep intact all and any copyright and proprietary notices. You may not otherwise reproduce, modify, copy or distribute or use for commercial or other purposes any of the materials or Content on the Website Website without written permission from Cloudstaff.
Availability of the Website
Although we aim to offer you the best service possible, we make no promise that the services at the Cloudstaff Website will meet your requirements and full satisfaction.
We cannot guarantee that the Cloudstaff Website will be fault-free, error-free, or that the Cloudstaff Website and servers are free of viruses or other harmful mechanisms. If a fault occurs with the Website, you should report it at privacy@cloudstaff.com and we will attempt to correct the fault as soon as we can.
Right to Update or Modify Terms
We reserve the right, at our discretion, to change the Terms from time to time. An email will be sent out if changes to the Terms have been applied. Please check the Terms periodically for changes;
Your access to the Cloudstaff Website may be occasionally restricted and the Service may be unavailable in order to allow for repairs, maintenance or the introduction of new content, facilities or services. We will attempt to restore access and/or service as soon as we reasonably can.
Cloudstaff may terminate, suspend, update, alter or supplement, at its sole discretion, all or any part of the Website at any time. By permitting access to the Website, Cloudstaff does not convey any interest in or to the Content or any other Cloudstaff property or Services. All right, interest in and to the Cloudstaff Website is and shall remain in Cloudstaff
Prohibited Conduct
You may not use the Website for any of the following purposes:
disseminating any unlawful, harassing, libelous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable material or otherwise breaching any laws;
Impersonating another person or log into an account which you are not authorized to access;
attempt or use another User’s account without the consent or authority to access such;
aggregating, copying or duplicating in any manner any of the Content, Profile, Database or any information available from the Website;
reproducing any of the Content, Profile, Database or any information available on the Website for general or commercial use;
transmitting material that encourages the conduct that constitutes a criminal offense, or otherwise breaches any applicable laws, regulations or code of practice;
interfering with any other person’s use or enjoyment of the Website; or
making, transmitting or storing electronic copies of materials protected by copyright or any forms of intellectual property rights without the permission of the owner or Cloudstaff.
Your Use of the Services
The Services may be used:
Both Cloudstaff and its clients to the management of information on a website involves several processes to ensure data integrity, security, and compliance with privacy regulations. Here are common practices for managing information collected on a website:
Data Encryption, Secure Storage, Access Controls, Regular Audits, Data Minimization, User Authentication, Backup and Recovery, Privacy Policies, Data Retention Policies, and Compliance with Regulations.
Different purposes of information collection by our website.
Content Personalization: Gathering data on user preferences, such as content viewed, liked, or shared, to personalize the user’s experience by recommending relevant content.
Communication and Support: Collecting user contact details to facilitate communication, respond to inquiries, and provide customer support or assistance.
Analytics and Improvement: Gathering data on user interactions with the website to analyze trends, identify popular content, and make informed decisions for improving the site’s functionality and user interface.
Newsletter Subscriptions: Collecting email addresses for users who opt to subscribe to newsletters, updates, or notifications about the website’s content or activities.
Social Media Integration: Collecting data related to social media interactions, such as user profiles or social shares, to enhance the website’s social presence and engagement.
Traffic Analysis: Collecting data on website traffic, including the number of visitors, popular pages, and referral sources, to assess the website’s performance.
Preferences and Settings: Gathering user preferences and settings data to allow users to customize their experience on the website, such as language preferences, theme choices, or notification settings.
Event Registration: Collecting information for users who register for events, webinars, or other online activities hosted by the website.
Legal Compliance: Collecting data to comply with legal requirements, such as age verification, regional restrictions, or other regulatory obligations.
Additional Terms Applicable to Employees
Cloudstaff hereby grants you a limited, terminable, non-exclusive right to access and use the Website to streamline the workforce management process for Employees. This authorizes you to have full visibility of the Staff’s workforce, allowing you to make informed decisions that positively impact our business.
Cloudstaff also grants you a limited, terminable, non-exclusive right to use the Services for your management process use only at Cloudstaff.
You are responsible for maintaining the confidentiality of your Account, profile and passwords, as applicable and shall be surrendered or automatically be terminated upon severance of your employment with Cloudstaff.
You shall take appropriate physical, technical, and administrative measures to protect the data you have obtained from the Website from loss, misuse, unauthorized access, disclosure alteration or destruction.
Additional Terms Applicable to Clients
Cloudstaff hereby grants you a limited, terminable, non-exclusive right to access and use the Website to streamline the workforce management process for Clients. This authorizes you to have full visibility of the Staff’s workforce, allowing you to make informed decisions that positively impact your business.
Cloudstaff also grants you a limited, terminable, non-exclusive right to use Cloudstaff Website Services for your internal company use only.
You agree not to request or allow another person to create or use your Account on your behalf, for your use, or for your benefit, except that of an authorised employee or agent. You represent and warrant that: (a) the User is authorised to act on your behalf; and (b) you are fully responsible and liable for the User’s acts and omissions, including for obligations and liabilities under this Agreement. If any such User violates the Terms of this Agreement, it may affect your ability to use the Website and Services.
You acknowledge and agree that you shall disregard any personal data received from the Candidate which are irrelevant to obtaining and assessing the suitability of candidates.
You are solely responsible for the use of the Website. Cloudstaff shall not be responsible to you, for whatever reasons, in regards to your selection of Candidates posted on Cloudstaff Website.
You shall use the Website as provided in these Terms, in any contract you have with Cloudstaff in compliance with all laws including laws governing personal data.
You shall take appropriate physical, technical, and administrative measures to protect the data you have obtained from the Website from loss, misuse, unauthorized access, disclosure alteration or destruction.
The Cloudstaff Website shall not be used:-
for any purpose other than Cloudstaff and its clients to measure employee engagement; or
to download or copy any Cloudstaff Website Content or create any derivative work thereof with the intent of creating your own database.
The data obtained from the Content, Profile, Database or Website shall not be kept longer than is necessary for the fulfillment of the purposes set out in this Section. In this respect, you agree and undertake to delete, destroy and/or purge such data or any derivatives thereof from your records.
You may not use Website in any way which, in Cloudstaff’s sole judgment, adversely affects Cloudstaff’s business, business prospects, the performance or function of any Cloudstaff Website, or interferes with the ability of other subscribers to access the Website.
User Content and submissions
You understand that all User Content is the sole responsibility of the person from which such User Content originated.
You understand and acknowledge that all information provided by you, your Cloudstaff Website Profile and/or account information shall be stored in Cloudstaff Databases and/or Cloudstaff Website.
You understand, acknowledge and consent that all information provided by you, your Cloudstaff Website Profile and/or account information may be transferred to countries outside of your location for the purposes of storing and/or processing. Please see Cloudstaff’s Privacy Policy, for further details.
Cloudstaff may review and remove any User Content that, in its sole judgment, violates these Terms, violates applicable laws, rules or regulations, is abusive, disruptive, offensive or illegal, or violates the rights of, or harms or threatens the safety of, Users of any Cloudstaff Website. Cloudstaff reserves the right to expel Users and prevent their further access to the Cloudstaff Website and/or use of Cloudstaff Website Services for violating the Terms or applicable laws, rules or regulations. Cloudstaff may take any action with respect to User Content that it deems necessary or appropriate in its sole discretion if it believes that such User Content could create liability for Cloudstaff, damage Cloudstaff’s brand or public image, or cause Cloudstaff to lose Users.
Cloudstaff does not represent or guarantee the truthfulness, accuracy, or reliability of User Content, derivative works from User Content, or any other communications posted by Users nor does Cloudstaff endorse any opinions expressed by Users. You acknowledge that any reliance on material posted by other Users will be at your own risk.
Cloudstaff’s Right to Suspend or Cancel your Registration
We may suspend or cancel your registration immediately at our reasonable discretion or if you breach any of your obligations under these Terms.
You can cancel your registration at any time by informing us via email or through a user account menu. If you do so, you must stop using theCloudstaff Website.
The suspension or cancellation will be effective immediately upon receipt of email or request through the user account menu and your account will be inaccessible.
The suspension or cancellation of your registration and your right to use theCloudstaff Website shall not affect either party’s statutory rights or liabilities.
Term and Termination
These Terms will remain in full force and effect while you are a user of Cloudstaff Website.
Cloudstaff reserves the right, at its sole discretion, to pursue all of its legal remedies, including but not limited to removal of your User Content from the Cloudstaff Website and immediate termination of your registration with or ability to access the Cloudstaff Website and/or any other services provided to you by Cloudstaff, upon any breach by you of these Terms or if Cloudstaff is unable to verify or authenticate any information you submit to a Cloudstaff Website registration.
Even after you are no longer a User of the certain provisions of these Terms will remain in effect, certain provisions of these Terms will remain in effect
We are not responsible for any loss, damage, or harm related to your inability to access or use the Website based on such termination
Cloudstaff’s Liability
Cloudstaff Website acts, among other things, venues for:
Cloudstaff and its clients to report on team engagement with the company’s cultural activities and educational certifications;
Both Cloudstaff and its clients to measure employee engagement;
Employees can see their total dream points achieved and can use the points to bid on items and experiences in Cloudstaff’s monthly auction;
Cloudstaff reserves the right in its sole discretion to remove any User Content including but not limited to Cloudstaff Website Profiles or other material from the Cloudstaff Website from time to time. When Cloudstaff exercises this discretion and there is a breach of these Terms by the User, Cloudstaff reserves its right to institute any actions against the User.
Note that there are risks, including but not limited to the risk of physical harm, of dealing with strangers, underage persons or people acting under false pretenses. You assume all risks associated with dealing with other users with whom you come in contact through the Cloudstaff Website. By its very nature other people’s information may be offensive, harmful or inaccurate, and in some cases will be mislabeled or deceptively labeled. We expect that you will use caution and common sense when using the Cloudstaff Website.
The Cloudstaff Website and Content may contain inaccuracies or typographical errors. Cloudstaff makes no representations about the accuracy, reliability, completeness, or timeliness of any Cloudstaff Website and Content. The use of all Cloudstaff Website and Content is at your own risk.
Nothing on Cloudstaff Website shall be considered an endorsement, representation or warranty with respect to any User or third party;
If we are in breach of these Terms, we will only be responsible for any losses that you suffer as a direct result and to the extent that they are a foreseeable consequence to both of us at the time you use the Cloudstaff Website. Our liability shall not in any event include business losses such as lost data, lost profits or business interruption.
The aggregate liability by Cloudstaff to you for all claims arising from your use of Cloudstaff Website shall be limited to the Liability Clause in your Services Agreement for the User shall be limited to AUD$35.
Disclaimers
Cloudstaff shall not be liable for any loss of information however caused as a result of any interruption, suspension or termination of the Website or for the Content, accuracy or quality of information available or transmitted through the Services.
You acknowledge and agree that it is not Cloudstaff’s policy to exercise editorial control over and to edit or amend any data or contents of any emails or posting or any information that may be inserted or made available or transmitted to or from a third party in or through the Website and/or the Services.
Third Party Website
Cloudstaff is not responsible for content on any site outside the Cloudstaff Website.
We may share your information with third parties that perform services for us or on our behalf, including data analysis, email delivery, hosting services, and customer service.
Indemnity
You agree to defend, indemnify, and hold harmless Cloudstaff, and its affiliates, and their respective officers, directors, employees, and agents, from and against any claims, actions or demands, including without limitation reasonable legal and accounting fees, alleging or resulting from:-
any User Content or other material you provide to the Website;
Your use of any of the Content; or
Your breach of these Terms.
Cloudstaff shall provide notice to you promptly of any such claim, suit or proceeding.
Applicable Law and Jurisdiction
These Terms and any dispute arising out of or in connection with this Agreement or related in any way to the Website will be subject to the laws and courts, to wit:
Delaware, USA if you are located in USA and any of its territories;
Angeles City, Philippines if you are located in the Philippines;
New South Wales, Australia if you are located in Australia or elsewhere.
We will try to solve any disagreements quickly and efficiently. If you are not happy with the way we deal with any disagreement and you want to take court proceedings, you must do so within the applicable law and jurisdiction above-mentioned.
International Use
We make no promise that materials on the Website are appropriate or available for use in your location, and accessing the Website from territories where its contents are illegal or unlawful is prohibited. If you choose to access this Website from your location, you do so on your own initiative and are responsible for compliance with local laws.
Miscellaneous
You may not transfer any of your rights under these Terms to any other person. We may transfer our rights under these Terms to another business where we reasonably believe your rights will not be affected.
If you breach these Terms and Cloudstaff chooses to ignore this, Cloudstaff will still be entitled to use its rights and remedies at a later date or in any other situation where you breach the Terms.
Cloudstaff shall not be responsible for any breach of these Terms caused by circumstances beyond its reasonable control.
If any of these Terms shall be found by any court or administrative body of competent jurisdiction to be invalid or unenforceable, the invalidity or unenforceability of such provision shall not affect the other provisions of these Terms and all provision not affected by such invalidity or unenforceability shall remain in full force and effect.
Cloudstaff has taken every reasonable step to comply and will continue to comply with its obligations as a data processor arising from the data protection and privacy laws in force from time to time to the extent that those obligations are relevant to this Agreement. Further, we have taken steps to implement and shall maintain an information security program including reasonable administrative, technical and physical measures designed to secure and protect the confidentiality, integrity and availability of all Confidential Information while in such party’s possession against unauthorized, unlawful or accidental access, disclosure, transfer, destruction, loss or alteration. The term Confidential Information will not, however, include any information that identifies or directly relates to natural persons (“Personal Data”). Each party will exercise commercially reasonable efforts not to disclose any Personal Data to the other party and to restrict the other party’s access to its Personal Data, but if a party is given access to the other party’s Personal Data, the receiving party will protect such Personal Data using a reasonable standard of care.
We will send notice to you at the address submitted by you or to such other address as Cloudstaff reasonably determines is an appropriate address for you.
