Hiring Guide for Personal Assistants in Chicago

How do business leaders save more time for revenue-generating activities?

Did you know that an average decision-maker spends around 36% of their week handling minor admin tasks?

That’s too much time spent on tasks that could be better handled by someone else—rather than focusing on revenue-generating activities!

Choosing the right remote staff provider is crucial.

It’s important to select a provider that operates ethically, promotes a strong community and culture, and prioritizes data security.

If you’re considering this route for your organization, it’s crucial to partner with a remote staffing provider that adheres to ethical standards and fosters a supportive and positive workplace environment. This ensures that you’re not only meeting your staffing needs but also contributing to a sustainable and responsible business ecosystem.

Make sure they have robust endpoint security, hold ISO certifications, and have reliable Business Continuity Plans. These measures ensure that your operations and data are securely managed, allowing you to focus on growing your business with confidence.

When hiring a Personal Assistant, it’s crucial to select a candidate who is proficient in a variety of key personal assistant job responsibilities.

The right person will have expertise in the following areas:

• Administrative tasks: These include handling administrative duties such as managing daily schedules, answering phone calls, and sometimes performing personal tasks, requiring strong time management and the ability to prioritize many tasks.
• Travel arrangements: Coordinating business trips by booking flights and accommodations, which demands previous experience in organizing and coordinating travel plans. This is an essential skill for any full-time assistant handling executive assistant duties.
• Calendar management: Scheduling meetings, appointments, and event planning without conflicts is a key administrative support task
• Email management: Sorting and responding to emails, organizing them effectively, and ensuring important communications are prioritized. Being the first point of contact for staff members and clients, handling sensitive information is a significant part of administrative work.
• Meeting coordination: Organizing meetings, setting agendas, and managing logistics to ensure productive outcomes is crucial for success. It requires strong communication skills and working closely with managers.
• Skills in various tools: A personal assistant role requires efficiency in tools like Microsoft Office 365, Google Workspace, Trello, Slack, and Zoom. Professional skills in these tools support a business’ rapid growth and help maintain work-life balance.

A virtual assistant job description may also include social media management, overseeing social media accounts, and data entry. Job titles in this field often highlight the importance of managing both personal life and business responsibilities, assisting with specific needs on behalf of one individual or multiple full-time employees. Research and preparing reports are also common tasks that help ensure overall success in this role.