Looking for effective ways to manage your projects remotely? Here’s what you can do

Looking for effective ways to manage your projects remotely? Here’s what you can do

Managing projects in the office is challenging enough, but with everybody working remotely, you might have to take things on in a different way.

A typical office structure presents many ways to drive your business projects forward. This includes meetings and quick status updates, or just by simply dropping by a colleague’s desk. However, in a remote working setup, managing projects remotely requires a different strategy.

Of course there are similarities, and this doesn’t mean that you should dump all of the essentials of project management, but you might need to be more creative in coming up with the best ways to complete projects by specific deadlines.

To help with the move to remote working, here are a few best practices to get your project on the right track

Transparency and access

It’s important to remember that you won’t be seeing your staff and the things they’re working on when you’re in a remote setup. This means that the key to successfully carry out your projects is transparency. Make sure that everyone can access and view all of the necessary files. This is best done by using a cloud based file platform such as Dropbox or Google Drive.

Define the scope of your project

It is difficult for any project to succeed unless you start with a clear plan. Define what your ultimate objective is; who will be working on it; what the cost will be; and how will you measure its success. Many businesses find it helpful to put all the project details together in a single document that is shared with the team. This makes it easier for everyone to see updates, ask questions or provide feedback. It also saves you from scheduling frequent online meetings since everyone is in the loop.

Assign roles and tasks

Break each segment into tasks and delegate them to your team members. There are various project management tools you can use to make this easier when remote working, such as Trello or Asana. These programs allow you to see who is working on a specific task and which tasks are already completed. You can also leave comments on tasks and set timelines that everyone can see.

Prioritize video over audio & text

Effective communication is really the key to successful remote project management, and these days there’s no shortage of communication platforms to choose from. A group email is the quickest way to communicate but it is also the most likely form of communication to be misinterpreted. A phone call can be a better choice but scheduling a video call is by far the best option. It allows you to explain what you mean as well as show your audience examples and see their reactions.


Once your project is complete, evaluate your processes. How did it go? How was it different to other office based projects you have worked on? Identify and discuss any issues you might have encountered along the way so you can do better on your next projects.

Get help from the experts

While working on remote projects is new for many businesses, top outsourcing providers such as Cloudstaff are remote working experts with many years of experience.

Throughout the move to remote working, outsourcing has become an essential strategy for businesses looking to enhance their remote working capabilities.

With Cloudstaff, you can be certain that all solutions are backed by a team of industry specialists who can help you accomplish and deliver your projects on time.

The Cloudstaff platform is designed to maximise the effectiveness of remote teams and provides a mechanism for rapid deployment, process management, custom tools and software, and access to our partner network.

Getting started is simple. All you need to do is let us know what roles you need for your projects and we will find top professionals to deliver the work you need.

Choose your team and manage their tasks. We do almost everything else. Get in touch with us at info@cloudstaff.com.

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