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How Real Estate Virtual Assistants are Helping Elite Agents

The real estate market has been a rollercoaster these last few years – from record highs, to low stock, to fluctuating interest rates there have been no shortage of ups and downs. To compete, it feels like you have to be available 24x7x365.

Elite agents recognize that they need to scale themselves to be successful and are recruiting virtual assistants to reduce time spent on admin, maintain better customer and prospect relations, and ultimately close more deals.

This is the edge you are looking for to keep pace in the market – keep reading to discover what a virtual assistant can do, and how cost effective they can be to add to your team.

What is a virtual assistant?

Virtual assistants serve as your go-to ally in managing a range of real estate tasks, from handling your sales contracting process through to marketing and bookkeeping. The wonderful advantage of having a virtual assistant is you create the space to concentrate on high-level strategies to grow your business and win against the competition.

These virtual assistants were a secret weapon for top real estate agents way before remote work was the trend. They’re more cost-effective than hiring onshore staff, plus they come with a global perspective and a wide range of skills that can supercharge your business growth.

Here are the top 5 ways elite agents are benefiting from having virtual assistants:

1. Sell more

It’s pretty simple – top performing agents sell more than the competition. Having a virtual assistant on board can give you back up to 15 to 20 hours of your week. Imagine not having to worry about scheduling appointments, dealing with calendars, or fussing over documents and contracts. They’ve got all that covered, along with juggling inspection schedules and keeping those vendor and buyer communications smooth as butter.

Now, what could you do with all that extra time? Well, you could focus on prospecting, meeting vendors and buyers face-to-face, building your network, and, of course, closing more deals.

2. Deliver exceptional customer experiences

You’ve got leads or potential clients who’ve shown interest in your properties. These are the seeds of future deals, and nurturing them is key. Here’s where your virtual assistant comes in. They can follow up on those leads, make those vital calls that keep the interest alive, and even send those follow-up emails that make sure you’re fresh in the minds of your prospects.

Every conversation they have, every follow-up they make, contributes to building trust, fostering relationships, and inching closer to sealing deals. With a virtual assistant on your team, you’re not just managing properties; you’re fostering connections, one conversation at a time.

Throughout the sales process, they offer exceptional service, ensuring smooth appointment scheduling and guiding customers through every step, including documentation, with a first-class service. They can even make those “special thank you” surprises when you close a deal.

3. Stay ahead of the market

The world of real estate is a bustling arena with your competitors vying for the potential buyer and vendor spotlight. To keep your business not just afloat but thriving, you’ve got to be on top of the latest news, industry developments, and the ever-evolving legal landscape.

A real estate virtual assistant can tackle the time-consuming task of data gathering, leaving you with a wealth of knowledge to make informed decisions. This can give you helpful information such as property data, market trends, neighborhood information, competitor analysis – everything that would make it easier for you to close on vendors and buyers alike.

4. Get your finances right

A lot of your end profit is dedicated by how well you manage your funds – what you have in the pipeline, quickly submitting expenses, maintaining a healthy cash flow, and making strategic investment decisions.

So instead of you scratching your head over piles of paperwork, a VA can assist you with these tasks. They organize, manage, and make sure everything’s in tip-top shape. They can assist you in monitoring your operational expenditures, making it more convenient for you to assess your financial situation and make informed decisions about your potential next moves.

5. Marketing

Today, top agents often enlist social media and advertising experts to supercharge their online presence. These pros are digital marketers who can kick things up a notch.

But, not everyone can afford a specialist right away. If you’re not there yet, don’t stress. A virtual assistant can still give your social media and advertising a boost. Your VA can assist you with tasks like scheduling posts, responding to messages and comments, and even doing some basic ad management. They can definitely help you stay on top of things and keep your online presence active and engaging.

So, whether you’re considering bringing in a specialist or not, having your VA chip in with these tasks can be a smart move. It keeps your online presence in check while you focus on what you do best.

Getting a real estate virtual assistant is more cost-effective than you think

One word: profitability.

When you maximize remote staffing, you’re basically tapping into a goldmine of specialized skills and industry know-how. These virtual assistants really get the ins and outs of the real estate game.

This not only steps up the quality of your services, but also makes your day-to-day operations smoother. And here’s a little something else to keep in mind: when you make the most of their expertise, they can give you substantial value, enhance your productivity, and boost your profitability – all while achieving significant cost savings.

Want to know how much you’ll save? Try our Team Builder.

Cloudstaff can give you all the help you need

Recently, the real estate market has been a bit of a rollercoaster with housing inventory, prices, and interest rates all behaving unpredictably. This has made life quite challenging for realtors, who are essentially trying to navigate through choppy waters. To add to the mix, there’s a significant shortage of talent in the industry, which is another big problem you might need to deal with head-on.

So whether you’re looking to keep your sanity while growing your business or trying to weather the storm, the idea of delegating tasks to virtual assistants isn’t just some passing trend. It’s a smart, strategic move that lets you focus on what truly matters, without sacrificing your well-being or the health of your business.

Talk to us today to learn more about how we can provide the top-notch real estate virtual assistants you’re looking for.